Office Manager and Exec Assistant

Office Manager and Exec Assistant

Contract Type:

Full Time

Location:

Melbourne - VIC

Industry:

Human Resources & Recruitment

Contact Name:

Contact Email:


Contact Phone:


Date Published:

07-Oct-2025

Role & Responsibilities 

  • Office Management
    1. Run the office in person Monday to Wednesday in the office (8.30am – 4.30pm), note one day wfh on a Thursday to focus on none Office based tasks
    2. Arrange a calendar of events for internal employees i.e. birthdays, annual recognition, annual functions including taking actions to plan these events and communicate about them
    3. Liaise with Directors to plan office space utilisation i.e. arranging events with partners
    4. Liaise with external key contacts i.e. suppliers and companies we support for example discussing software or phone agreement contract
    5. Maintain a register and organise tech kit for each team member i.e. laptops and phones
  • Executive Assistant
    1. Diary Management for one Director (most appointments)
    1. Arrange HR meetings and outcomes for another Director
    1. Communicate daily with all Directors to check in via text
  • Contractor administration
    1. Creates and monitor contracts as and when required
    2. Maintain contract records to ensure compliance
  • Office administrative and management tasks (e.g. responding to emails, scheduling meetings, bookings, reporting etc.)
  • Communication management tasks
    1. LinkedIn posts for the company
    2. Engage your stakeholders with weekly outcome driven reports
    3. At the start of the month send a monthly overview of key events and actions taken

A detailed description is available for applicants as part of the recruitment process.
  
Experience Required
  • 5+ years proven experience in a similar role
  • Ability to work across varying/changing tasks
  • Excellent verbal and written communication skills, with ability to communicate effectively with colleagues, clients, vendors and suppliers
  • Exceptional time management and organisational skills
  • Exceptional attention to detail
   
Benefits
  • Monday to Wednesday in the office
  • Option to wfh Thursdays
  • Friday off (this is a pro rata role) it would suit someone who wants to genuinely work a four day week long term
  • Friendly supportive team environment”

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