Key responsibilities:
- Provide appraisal, classification, registration and distribution of incoming physical and digital mail into the Council’s approved Electronic Document and Records Management System (EDRMS).
- Scanning of physical records, quality assessment of digitised documents and application of correct metadata using automated or set processes.
- Provide accurate distribution of internal mail and prepare Council’s outbound Australia Post and other correspondence.
- Undertake appraisal and sentencing of Council records following established Public Records Office Victoria (PROV) Retention and Disposal Authorities (RDAs).
- Quality checking of documents and data inputted into Council’s EDRMS.
- Maintaining operational statistics for records/information management purposes and provide quality reviews and implement improvements as required.
- Support Information Management team in assisting all staff members with queries regarding information management processes and use of the approved records management system (EDRMS).
- Post-Secondary qualifications or relevant experience in working within a records/information management discipline.
- Knowledge and experience in using an EDRMS and in the use of desktop productivity software such as Microsoft Office.
- Knowledge of information technology desktop applications and computer-based skills.
- Post-Secondary qualifications or demonstrated experience in working within a records/ information management discipline.
- Knowledge and experience in using an EDRMS and in the use of desktop productivity software such as Microsoft Office.
- Demonstrated experience in prioritising duties and undertaking multiple requests effectively, and working under minimal supervision.
- Demonstrated ability to work effectively as a team member, including assisting all staff members.
- Current valid Victorian driver’s licence.
